Jobs

Applications Due: Sunday, May 26

Job Start Date: August 5, 2024

To Apply:

• Submit resume, cover letter, and three letters of recommendation to info@auduboncnc.org with the subject title: Buildings and Grounds Manager Application.
• Reference Letters must address one or more of the following:
  1. Communication and leadership style
  2. Adaptability and problem solving skills
  3. Technical skills
  4. Growth mindset
  5. Organization, time management, and prioritization skills.

Title: Buildings and Grounds Manager
Reports to: Executive Director

Supervises (paid): Seasonal Invasive Species Management Staff (summer)

Supervises (unpaid): Buildings and Grounds Volunteers

Salary: $36,848 ($17.72/hr) – $49,854, based on experience. Full time, salaried, non-exempt. Benefits include health coverage, retirement, PTO, sick days, and discounts on ACNC services.

Organization Overview

Audubon Community Nature Center (ACNC) is located in Jamestown, New York, close to the border of Pennsylvania. The 12,000 square-foot Nature Center hosts exhibits, live animals, gift shop, classroom space, offices, and restrooms. Three outbuildings and two pavilions round out the structures on the property. The 570-acre grounds host over 6 miles of trails, bridges, observation towers and overlooks, and photo blinds. A full-time staff of eight, with three-part time staff currently oversee the operations, from Gift Shop Manager to education. Over 18,000 visitors use the trails each year, in addition to thousands more students on field trips, at summer Day Camps, and other programs. Four festivals per year, in addition to other events, attract visitors from the tri-state area throughout the year.

General Description

ACNC is currently seeking a full-time Buildings and Ground Manager to replace the former part-time position. The Buildings and Grounds Manager’s primary responsibilities include monitoring the condition of all structures and natural areas in accordance with the Land Use Management Plan, Buildings Use Plan, state and federal permits, and for safety and appearance. The Buildings and Grounds Manager also recruits, hires, and supervises paid seasonal staff, supervises and manages a core group of buildings and grounds volunteers, and maintains all equipment so that it is safe and operational. The Buildings and Grounds Manager is an integral part of the operations, facilitating successful events, high-quality education, and positive visitor experience, while serving as a liaison between the outdoor efforts and the indoor efforts to achieve the organization’s mission and vision.

Responsibilities

1. Grounds Management (35%)

• Ensures that the structures and natural areas are maintained according to the Land Use Management Plan and staff requests and are safe and accessible for use by visitors, volunteers, and staff.
• Oversees inventory and purchase of regularly used items such as lumber, gravel, gas, etc. and schedules orders and deliveries with local suppliers.
• Oversees the hiring and supervision of seasonal invasive species management staff members and supervision of volunteers assigned to buildings and grounds.

2. Building Maintenance (25%)

• Oversees regular maintenance of all areas of the Nature Center building and outbuildings to ensure that they are functioning, safe, attractive, and allow for the best use of the space for their designated audience and purpose (education, visitors, volunteers, etc.)
• Keeps records of what building maintenance and work has been performed and when it has taken place in the manuals and activity logs; ensures that all land- and building-related state and federal permits are followed and kept updated.
• Oversees and schedules contracted building maintenance including elevator maintenance and inspections, fire and alarm system annual services, HVAC cleaning, etc.
• Procures estimates for building renovation and maintenance projects and oversees contractors onsite performing construction, renovation, and maintenance projects
• Oversees the management of the custodial services

3. Volunteer Supervision and Engagement (25%)

• Coordinates and supervises weekly buildings and grounds volunteers, their tasks, and tools needed.
• Ensures that volunteers have the necessary training to perform tasks
• Helps to plan and host volunteer recognition and recruitment events/activities that are focused specifically on buildings and grounds volunteers.

4. Equipment and Materials Maintenance (10%)

• Ensures that all ACNC equipment and materials are in good working order, meet safety regulations and that people using equipment are properly trained to do so
• Maintains a record of service performed on equipment and ensures that required documentation is kept for equipment and materials, including updating the MSDS book, physical inventory, etc.

5. Additional Responsibilities (5%)

• Monitors budget or buildings and grounds accounts, submits invoices for purchases related to buildings and grounds, and oversees expenses with the assistance of the Executive Director
• Attends weekly and monthly staff meetings
• Attends regular meetings with Executive Director to provide updates and next steps on projects, priorities, etc.

Minimum Qualifications

• An interest and ability to work outdoors in all seasons in addition to having knowledge of and comfort in the natural world
• Previous experience working with and supervising others (staff and/or volunteers)
• Knowledge of the safe operation of basic indoor and outdoor equipment including chainsaws, tractors, riding lawn mowers, weed eaters, snow plow attachments, drills, saws, etc.
• Ability to lift up to 50 pounds
• Excellent time management, organization, and customer service skills
• Excellent verbal communication and an ability to multi-task.
• Ability to work with a flexible schedule (some Saturdays are required)
• Self-directed, but also able to work in a team environment.
• Basic understanding of HVAC, electrical, plumbing, and carpentry
• Valid Driver’s license
• Clear a background check

Preferred Qualifications

• Previous experience working in a nature center, non-profit, or similar setting
• Familiarity with Audubon Community Nature Center
• Previous experience or understanding of land management and conservation practices
• Previous experience or understanding of gardening with native plants, food gardens, and general decorative gardens.
• Mechanically inclined, experience working on machinery
• Basic first aid training and the ability to apply first aid when it is deemed necessary

• Title: Administrative Assistant and Volunteer Coordinator
  Reports to: Executive Director

  Supervises (paid): None

  Supervises (unpaid): Mailing, Membership, and Administrative Volunteers

  Salary: Fulltime, Salaried, Non-Exempt

  Salary Range: $34,320 – $46,433

  Benefits include: health coverage, retirement, PTO, sick days, and discounts on ACNC services.

   

  Applications due: Sunday, May 26

  Start Date: Monday, July 8

   

  To Apply:

  • Submit resume, cover letter, and three letters of recommendation to info@auduboncnc.org with the subject title: Administrative Assistant and Volunteer Coordinator Application.
  • Letters of recommendation must address one or more of the following:
    • Communication and leadership style
    • Adaptability and problem solving skills
    • Technological skills (computers, copiers, data management, etc)
    • Growth mindset
    • Organization, time management, and prioritization skills

   

  General Description

  The Administrative Assistant and Volunteer Coordinator’s primary responsibilities include performing administrative tasks for the Executive Director, database management, and management of the ACNC volunteer program. This position includes a combination of detailed database work (reports, numbers, lists) in addition to extensive communication and collaboration in order to foster a positive volunteer experience.

   

  Responsibilities

   

  Office Administration (45%)

  • Assists with the preparation of monthly and annual paperwork related to personnel and finances.
  • Prepares new employee paperwork and assists with general new employee training.
  • Prepares weekly, monthly, annual reports for: deposits, donations, membership, and volunteers.
  • Facilitates Nature Center guestbook entries into electronic database.
  • Performs all purchasing of kitchen, office, postage, and general custodial supplies as needed.
  • Assists the Executive Director with the planning and facilitation of the Annual Meeting and Blue Heron Legacy Events.
  • Performs data collection for the Annual Report.
  • Annual Fund/Memorials/Honorariums: produces timely thank yous and notifications to be signed by the Executive Director.
  • Prepares a list of all donors (memorials, honoraria, general) for the ACNC Newsletter and Annual Report.
  • Assists the Executive Director with the preparation of Annual Fund appeals (content, scheduling, and logistics).
  • Coordinates assistance from outside providers to address technological problems that arise.

  Volunteer Coordination (25%)

  • Handles all general and event volunteer recruitment, training, and retention.
  • Coordinates Volunteer Appreciation events and annual Volunteer Day.
  • Facilitates ongoing volunteer recognition.
  • Addresses volunteer-related issues as needed.

   

  Database Management (10%)

  • Prepares the appropriate financial reports for the book keeper in a timely fashion.
  • Serves as the staff liaison to Doubleknot (ACNC’s Database) for tech support, produces Doubleknot reports for staff upon request, and assists with Doubleknot’s Sales Station updates and reports.
  • Doubleknot Database management: correct addresses, removes and adds names, edits information, etc.

   

  Reception Desk (5%)

  • Performs Opening and Closing tasks for the Nature Center on the day when volunteers are scheduled to work the Reception Desk.
  • Assists with Reception Desk coverage and tasks as needed
  • Orders membership supplies and print materials and creates free membership letters to be used as donations

   

  Mailing and Membership Committee Staff Liaison (10%)

  (For each newsletter, fund drive appeal, membership, and other mailings as needed.)

  • Schedules committee members for mailings, and prepares supplies and set up
  • Preps and prints labels, and prepares paperwork through USPS website
  • Oversees Membership Committee volunteers, and provides technological and database assistance as needed.

   

  Additional Roles and Responsibilities (5%)

  • Participates in ACNC’s ‘Culture of Philanthropy’ by performing tasks designated to staff
  • Assists the Executive Director with additional tasks as needed

   

   

  Minimum Qualifications

  • Associates Degree or higher
  • Proficient with Microsoft word processing, excel spreadsheets, database management, and desktop publishing
  • Strong technological skills
  • Previous experience coordinating and supervising volunteers
  • Previous experience serving in an administrative role
  • Excellent written and verbal communication skills (both internal and external)
  • Self-directed, but also able to work in a team environment
  • Flexible and open minded
  • Willing/able to take direction and give direction

   

  Preferred Qualifications

  • Experience with managing online databases (DoubleKnot)
  • Passion for people – who they are and what they enjoy doing
  • Introvert and extrovert – this job requires both!
  • Kind, compassionate, and a good listener
  • Enthusiastic!
  • Previous experience working in a nature center or similar setting